Keeping track of users in your Google Workspace is essential for managing licences, maintaining security, and ensuring your organisation’s data stays organised. Whether you’re preparing for an internal audit, updating HR records, or just reviewing account activity, exporting a full list of users can save time and provide valuable insight into your organisation’s setup.
Here’s a straightforward guide to exporting a list of users directly from the Google Admin Console.
Step 1: Log into the Google Admin Console
Start by heading to the Admin Console at
👉 https://admin.google.com/ac/users?journey=218
You’ll need to sign in with a Google Workspace administrator account to access the Users section. Once logged in, you’ll see the main Users dashboard showing all active accounts across your organisation.
Step 2: Access the User Management Panel
From the user overview screen, you can view, filter, and manage all users within your organisation’s units.
Look at the top of the page and find the “Download users” option (see image below).
This feature lets you export all user information in a downloadable format, which you can easily open later in a spreadsheet.

Step 3: Select Download Options
After clicking “Download users”, a window titled “Download user info” will appear.
Here you can choose what type of data and format you’d like to export. To make sure you have everything, select the following options:
- Select columns:
✅ All user info columns and currently selected columns
(This gives you the complete data set of up to 40 fields, including names, emails, last sign-ins, and organisational units.) - Select format:
✅ Comma-separated values (.csv)
(Ideal for use with Google Sheets, Excel, or any other spreadsheet application.)
Once you’ve made your selection, click “Download.”

Step 4: Open and Review Your CSV File
Your browser will automatically download a .csv
file containing all user information.
You can open this file in:
- Google Sheets – perfect for cloud collaboration and live editing.
- Microsoft Excel – ideal for detailed filtering, sorting, and reporting.
- LibreOffice Calc or similar – if you prefer open-source options.
Once opened, you can easily filter by department, role, or last login time to understand how users are engaging with company tools.
This is also useful when reviewing which accounts are active, suspended, or no longer required — helping you manage licences more efficiently and reduce unnecessary costs.

Step 5: Keep Your User Data Up-to-Date
It’s a good idea to schedule this export periodically (e.g., monthly or quarterly). Doing so ensures your team always has a fresh list of users for HR, security audits, and compliance checks.
You can even automate this process using Google’s API tools or by connecting your Admin Console to reporting dashboards.
If you’re managing multiple domains or departments, creating filters in your spreadsheet can make analysis faster and clearer.
Why Exporting User Data Matters
Exporting user information from Google Workspace isn’t just a technical step — it’s part of responsible IT management.
Here are a few reasons why businesses do it regularly:
- Security checks: Identify inactive or suspicious accounts.
- Licence management: Avoid paying for unused accounts.
- Compliance tracking: Support data protection and HR record audits.
- User onboarding/offboarding: Ensure accounts are created and removed correctly.
A clear and accurate user list is the foundation of secure, compliant, and well-managed IT operations.
How CK Computer Solutions Can Help
At CK Computer Solutions – Managed IT Services Dublin, we help businesses make the most of their Google Workspace environments. Whether you need help exporting and managing user data, auditing accounts, or automating regular backups and security reports, our team can assist.
We can also integrate your Google Workspace data with your existing business systems, set up secure access controls, and ensure your IT operations run smoothly.
From one-off exports to complete Workspace management, CK Computer Solutions offers tailored support for your organisation’s needs.
If you’d like to streamline your Google Workspace setup or improve visibility into your user accounts, contact us today to see how we can help.