16 April

Microsoft Copilot Tips and Tricks for Business

CK SolutionsMANAGED IT Support services Dublin

See below some tips and tricks below for Copilot: 

Quick Tips and Tricks for Using Microsoft Copilot:

  • Always start with a clear outline or goal for better results.

  • Use active voice prompts to make your writing pop.

  • Break long paragraphs into bullet points or shorter sections.

  • Ask Copilot to vary tone, sentence structure, or length.

  • Revisit and revise Copilot’s output for clarity and tone.

  • Use prompts like: “Summarise this email”, “Create an agenda from this text”, or “Analyse this data for trends.”

  • Tailor Copilot to each department with templates and prompt libraries.

📝 Word – Prompting for Writing & Editing

  • Summarise this document in 3 bullet points.

  • Turn this into a professional-sounding letter/email.

  • Write a formal report based on the following notes: [paste notes].

  • Add a conclusion paragraph that reinforces these key points: [list points].

  • Rephrase this paragraph to sound more persuasive.

Tips:

  • Be specific about tone (e.g., formal, persuasive, friendly).

  • You can reference sections (“Rewrite the second paragraph to be more concise”).

📊 Excel – Prompting for Analysis & Automation

  • Analyse this dataset and highlight any trends.

  • Create a pivot table that shows total sales by region and quarter.

  • Add a formula to column C that calculates VAT at 23%.

  • Explain this formula: =IF(A2>100,"High","Low").

  • Summarise this data in a visual chart.

Tips:

  • Mention specific columns or ranges for precise results.

  • Ask “What-if” questions like “What if sales increased by 10%?”

📧 Outlook – Prompting for Emails & Scheduling

  • Draft a polite follow-up email to [Name] about the meeting we had yesterday.

  • Write a response declining this meeting due to scheduling conflict.

  • Summarise this email thread.

  • Suggest 3 time slots next week for a 30-minute catch-up.

Tips:

  • Include the context for better replies (“I want to sound appreciative but firm”).

  • Use it to declutter and summarise long threads quickly.

📽️ PowerPoint – Prompting for Presentations

  • Create a presentation from this Word document with 5 slides.

  • Generate slide titles and bullet points for a pitch about [product/service].

  • Add speaker notes to explain Slide 3 in detail.

  • Design a visual summary of these statistics: [insert data].

Tips:

  • Use prompts like “Make it suitable for a technical audience” or “Add visuals and icons”.

💬 Teams – Prompting for Meeting Summaries & Action Points

  • Summarise the key takeaways from today’s meeting.

  • List action items and assign them to the relevant people.

  • Generate a follow-up email to send to the team after the call.

Tips:

  • After a meeting, say “Summarise what [person] said about [topic]”.

🔐 Bonus Tip: Security & Productivity

  • Always double-check sensitive info before accepting AI-generated text.

  • Use prompts to automate routine tasks like drafting emails, analysing reports, or creating agendas.

Ready to Get Started?

CK Computer Solutions is here to help your business harness the full potential of Microsoft Copilot. From installation and integration to training and support, we ensure Copilot becomes a seamless, productive part of your daily operations.

Contact us today to learn more about how we can support your business:

13 April

Migrating from Google Workspace to Microsoft 365: A Step-by-Step Guide

CK SolutionsMANAGED IT Support services Dublin

Many businesses are making the switch from Google Workspace (formerly G Suite) to Microsoft 365 due to its advanced collaboration tools, seamless integration with Windows, and enterprise-grade security features. While Google Workspace is a great platform, Microsoft 365 offers a more robust business email solution, better file management, and deeper integration with productivity applications like Excel, Word, and Teams.

However, migrating from Google to Microsoft is not just about transferring emails and files—it requires careful planning to ensure minimal disruption to your business operations. In this guide, we’ll walk you through the process and highlight how CK Computer Solutions – Managed IT Services Dublin can help make your migration smooth and hassle-free.

Why Migrate to Microsoft 365?

Before diving into the migration process, let’s explore some key reasons why businesses choose Microsoft 365 over Google Workspace:

1. Seamless Integration with Windows and Office Apps

If your business already uses Windows PCs and Office applications like Word, Excel, and Outlook, Microsoft 365 offers deeper integration and a more familiar user experience.

2. Advanced Security and Compliance

Microsoft 365 provides enterprise-grade security with features like multi-factor authentication (MFA), advanced threat protection, and compliance tools for GDPR and other regulatory requirements.

3. Better File Management with OneDrive and SharePoint

While Google Drive is great for collaboration, SharePoint and OneDrive offer superior file access controls, better version history, and deeper integration with Microsoft Teams.

4. More Control Over Business Emails

With Exchange Online, Microsoft 365 offers greater email management capabilities, including advanced filtering, retention policies, and better spam protection compared to Gmail.

Step-by-Step Guide to Migrating from Google to Microsoft 365

Step 1: Plan Your Migration Strategy

Migration isn’t just about moving data—it’s about ensuring that your team can work without disruption. Start by answering these key questions:

  • What data do you need to migrate? (Emails, contacts, calendars, files, etc.)
  • Which Microsoft 365 subscription is right for your business?
  • Will you migrate everything at once (cutover migration) or in stages?

A well-planned migration avoids data loss, downtime, and access issues. CK Computer Solutions can assist in assessing your current setup and choosing the best migration approach for your business.

Step 2: Set Up Microsoft 365 Accounts

Before migrating, you need to set up your Microsoft 365 tenant and create user accounts. This includes:
✅ Registering your domain in Microsoft 365
✅ Creating user accounts and assigning licenses
✅ Configuring Exchange Online, SharePoint, and Teams

Our team at CK Computer Solutions can handle this setup to ensure that your new system is configured correctly and securely.

Step 3: Migrate Emails, Contacts & Calendars

The next step is moving your emails from Gmail to Exchange Online. Microsoft provides built-in tools for this, but the process can be complex, especially if you have large mailboxes or need to retain folder structures.

There are three common methods:

  1. IMAP Migration – Moves emails only (no contacts or calendar events).
  2. Google Workspace Migration Tool – A more advanced tool that transfers emails, contacts, and calendars.
  3. Third-Party Migration Tools – For large-scale migrations with minimal downtime.

CK Computer Solutions can handle the entire email migration, ensuring that all your data is transferred securely and efficiently.

Step 4: Transfer Google Drive Files to OneDrive & SharePoint

Google Drive data needs to be migrated to OneDrive for personal files and SharePoint for team files. This step requires:

  • Mapping Google Drive folders to their new locations in OneDrive or SharePoint
  • Ensuring file sharing permissions are correctly transferred
  • Avoiding duplication and file conflicts

Our IT experts at CK Computer Solutions use advanced migration tools to streamline file transfers, ensuring no data is lost.

Step 5: Update DNS Records & Switch Over

Once all data is migrated, it’s time to update your DNS records to direct emails to Microsoft 365 instead of Gmail. This involves:
✅ Updating MX records for Exchange Online
✅ Configuring SPF, DKIM, and DMARC records for email security
✅ Testing email flow before fully switching

This step is critical to ensuring no emails are lost during the transition. Our team can handle these configurations to minimise downtime and disruptions.

Step 6: Train Your Team & Optimise Microsoft 365

Now that your data is successfully migrated, your team needs to learn how to use Microsoft 365 effectively. Key areas include:

  • Navigating Outlook and Teams
  • Using OneDrive & SharePoint for file collaboration
  • Setting up security best practices

We offer user training and ongoing IT support to help your employees get comfortable with Microsoft 365.

How CK Computer Solutions Can Help

Migrating from Google Workspace to Microsoft 365 can be complex and time-consuming, but CK Computer Solutions is here to make it easy. Here’s how we can help:

🔹 End-to-End Migration Support – From planning to execution, we handle every step of the migration process.
🔹 Minimise Downtime – We ensure a smooth transition with minimal disruption to your business.
🔹 Data Security & Compliance – We safeguard your sensitive data throughout the migration process.
🔹 Ongoing IT Support – Need help post-migration? Our managed IT services provide ongoing support for Microsoft 365.

Ready to Migrate? Let’s Get Started!

If you’re thinking about moving to Microsoft 365 but don’t know where to start, contact CK Computer Solutions today. Our team of IT experts will manage your migration seamlessly, ensuring a secure, efficient, and hassle-free transition.

📞 Call us today to discuss your migration needs!
📧 Email us to schedule a consultation.

Let’s get your business running on Microsoft 365 with zero hassle! 🚀

21 March

Best IT Tools to Improve Productivity in Your Office

CK SolutionsMANAGED IT Support services Dublin

Improving productivity in the office often comes down to choosing the right tools. In today’s fast-paced digital environment, having effective technology can make all the difference. Here are some essential tech tools every business should have, along with practical tips on how to use them to boost productivity:

Tech Tip 1: Project Management Tools

Utilise project management tools like Trello, Asana, or Monday.com to streamline tasks and keep your team organised. These platforms allow you to assign tasks, set deadlines, and visually track project progress, significantly improving teamwork and accountability.

Tech Tip 2: Communication and Collaboration Tools

Effective communication is essential for productivity. Tools such as Slack, Microsoft Teams, or Zoom help teams communicate instantly through messaging, video calls, and file sharing. These tools minimise the need for lengthy emails and keep communication clear and concise.

Tech Tip 3: Cloud Storage Solutions

Cloud storage platforms like Google Drive, Dropbox, or OneDrive allow your team to access, share, and collaborate on documents seamlessly. Cloud storage ensures important documents are secure, backed up, and accessible from any device, enhancing productivity and flexibility.

Tech Tip 4: Automation and Workflow Tools

Automating repetitive tasks can significantly boost efficiency. Tools like Zapier, Microsoft Power Automate, or IFTTT help automate routine activities such as email responses, data entry, and social media posts, allowing employees to focus on more important tasks.

 

Tech Tip 5: Time Management and Tracking Tools

Time management is crucial for maintaining productivity. Apps like RescueTime, Toggl, or Harvest track time spent on tasks, provide insights into productivity habits, and help identify areas for improvement.

Tech Tip 6: Security and Antivirus Solutions

Protecting your business data is vital for uninterrupted productivity. Invest in reliable cybersecurity tools such as Bitdefender. Regular updates and security protocols ensure your systems remain secure and your operations continue smoothly.

Tech Tip 7: Password Management Tools

Using password management tools like LastPass, 1Password, or Dashlane can help employees securely store and manage passwords. This minimises security risks and reduces downtime caused by forgotten passwords or account lockouts.

Tech Tip 8: Enhanced Email Management

Manage your emails efficiently using tools like Microsoft Outlook, Gmail productivity extensions (e.g., Boomerang or Mailtrack), or SaneBox. These tools help prioritise emails, schedule responses, and maintain a clutter-free inbox.

Implementing these productivity-enhancing tech tools can streamline your workflow, improve collaboration, and ensure smooth business operations.

For personalised advice and to integrate these solutions seamlessly into your existing IT infrastructure, contact CK Computer Solutions – Managed IT Services Dublin today.

12 March

Why Multifactor Authentication is Dead

CK SolutionsMANAGED IT Support services Dublin

In today’s digital world, staying secure online is more challenging than ever. Multifactor authentication (MFA) was once seen as a gold standard for protecting accounts, adding an extra layer of security beyond just a password. But times have moved on, and so have cybercriminals. They’ve found clever ways to work around MFA, and the technology isn’t keeping up with the pace of modern threats. Let’s look at why MFA isn’t cutting it anymore.

Smarter Cyber Threats

Hackers are constantly finding new tricks. Take SIM swapping, for example—this is where a criminal hijacks your phone number, intercepts your MFA codes, and uses them to break into your accounts.

Then there’s social engineering. This involves tricking people into giving away their passwords or codes—sometimes through fake emails or websites. It’s shockingly easy for hackers to pull off and very hard for MFA to stop.

The Flaws in MFA

MFA isn’t perfect. Many people find it a hassle—those extra steps can feel annoying, and plenty of folks just skip using it altogether. If a security measure isn’t easy to use, it’s unlikely to catch on widely.

Another problem is that a lot of MFA systems still rely on older tech like text messages or email verification. These methods were strong years ago, but hackers have caught up. They’re now some of the easiest targets.

What’s Next After MFA?

Thankfully, better options are emerging. Biometric authentication—things like fingerprints or facial recognition—offers stronger protection because it’s based on unique physical traits that are incredibly difficult to fake.

There’s also behavioural analytics, which looks at how you interact with your devices—like how you type or move your mouse. If something seems out of the ordinary, it raises a red flag.

Another exciting development is passwordless authentication. This uses things like cryptographic keys or biometrics instead of traditional passwords. It’s simpler for users and far tougher for attackers to exploit.

Preparing for a Post-MFA World

To move forward, we need to think differently about security. The Zero Trust model is one approach that’s gaining traction. It assumes nobody can be trusted by default—every step requires verification, no matter how secure the network seems.

Education is another big piece of the puzzle. Businesses need to teach their teams and customers how to use modern security tools effectively. Simple, clear instructions can make a world of difference.

It’s also important to invest in systems that can adapt. New tools should work well with what’s already in place, making it easier to switch to better security measures.

Final Thoughts

MFA had its moment, but it’s no longer enough to keep us safe in today’s digital landscape. Cybercriminals have become too advanced, and old methods just can’t keep up. The future lies in smarter solutions like biometrics and passwordless systems. Businesses need to embrace these changes and take action to stay ahead of the curve. The key to staying secure is to keep evolving.

7 March

Microsoft is Shutting Down Skype in May – Here’s What You Need to Know

CK SolutionsMANAGED IT Support services Dublin, Office 365

Microsoft has announced that it will officially retire Skype in May 2025, marking the end of one of the most influential online communication platforms. Since its launch in 2003, Skype has been a go-to tool for personal and business calls, but as the tech landscape has evolved, so have user preferences. Microsoft is now shifting its focus to Microsoft Teams, a more comprehensive collaboration platform built to meet the demands of modern communication.

So, what does this mean for Skype users, and how can businesses ensure a smooth transition? Let’s break it down.

The Rise and Fall of Skype

Skype revolutionised the way people communicated online, pioneering Voice over Internet Protocol (VoIP) technology, which allowed users to make calls over the internet instead of traditional phone networks. It became a household name, attracting millions of users globally.

In 2011, Microsoft acquired Skype for $8.5 billion, integrating it into its suite of products. However, despite its early dominance, Skype struggled to keep pace with changing user habits and the rise of competing platforms like Zoom, WhatsApp, and FaceTime. A series of unpopular redesigns, performance issues, and an identity crisis about whether it was for businesses or personal users contributed to its decline.

Microsoft’s introduction of Teams in 2017 further signalled a shift in priorities, as the company focused on a platform better suited for business collaboration. Now, with Skype set to be retired, Microsoft is fully embracing Teams as the future of communication.

Microsoft Teams – The New Standard for Communication

Microsoft Teams isn’t just a replacement for Skype—it’s an upgrade. Designed as an all-in-one collaboration tool, Teams offers:

  • Chat and Messaging – Like Skype, Teams allows instant messaging, but with added features such as threaded conversations and integrations with other Microsoft apps.
  • Voice and Video Calls – One-on-one and group calls are supported, but with enhanced capabilities like meeting recording, live captions, and background noise suppression.
  • Collaboration Tools – Teams integrates directly with Microsoft 365, allowing users to share and edit files, schedule meetings, and manage projects all within the same platform.

For businesses, Teams offers a seamless communication experience that connects employees, partners, and clients more effectively. It’s designed to enhance productivity, making it more than just a calling tool—it’s a workspace for the digital age.

What This Means for Skype Users

For those still using Skype, the transition to Teams will be automatic. Users will be able to sign into Teams with their existing Skype credentials, and contacts and chat histories will be migrated over.

However, the user experience will change. While Teams includes many familiar Skype features, it also comes with a steeper learning curve. Businesses relying on Skype for customer support or internal communication may need assistance to integrate Teams smoothly into their workflows.

This is where CK Computer Solutions comes in. As an IT Managed Services Provider (MSP) in Dublin, we help businesses adopt new technologies with minimal disruption.

 Support article from Microsoft

How CK Computer Solutions Can Help Your Business Transition

Moving from Skype to Microsoft Teams isn’t just about switching software—it’s about ensuring that your business communication remains smooth and efficient. At CK Computer Solutions, we specialise in helping businesses migrate to new platforms with ease.

Our Services Include:

  • Assessment & Strategy – We’ll evaluate your current communication setup and create a customised transition plan tailored to your business needs.
  • Seamless Integration – Our team will ensure Teams is correctly set up, connected with your existing Microsoft 365 environment, and optimised for your workflow.
  • Employee Training – We offer training sessions to help your team get up to speed with Teams’ features, making the switch as painless as possible.
  • Ongoing Support – Even after migration, we provide ongoing IT support to address any issues, ensuring your business remains productive.

Our goal is to make this transition simple and stress-free, so your team can focus on business growth instead of IT hassles.

Why Businesses Should Embrace Microsoft Teams

Although the end of Skype may feel like a major change, it’s an opportunity for businesses to upgrade their communication systems. Microsoft Teams is built for the modern workplace, offering greater flexibility, security, and integration than Skype ever did.

By making the switch now, businesses can future-proof their communication infrastructure, ensuring that employees and customers stay connected in the most efficient way possible.

With the right guidance, moving from Skype to Teams doesn’t have to be complicated. Partnering with CK Computer Solutions ensures that your transition is handled professionally, keeping your business connected and productive.

Final Thoughts

The retirement of Skype marks the end of an era, but also the beginning of a more advanced communication experience with Microsoft Teams. Businesses that act now to make the switch will benefit from a more integrated, feature-rich, and future-proof platform.

If you need assistance transitioning from Skype to Teams, CK Computer Solutions is here to help. Contact us today to learn how we can make this change seamless for your business.

👉 Get in touch with us to start your migration to Microsoft Teams today!

4 March

Google Workspace Price Increase for Flexible Customers: What You Need to Know

CK SolutionsMANAGED IT Support services Dublin

Google has announced a price increase for its Workspace flexible plan customers, set to take effect on March 17, 2025. This change comes as Google continues to enhance its services with AI-powered tools like Gemini, which are being integrated into Google Workspace applications.

New Pricing Structure

For businesses using Google Workspace on a flexible plan, the updated monthly per-user prices in euros will be:

Workspace Edition Previous Price New Price
Business Starter €6.90 €8.10
Business Standard €13.80 €16.20
Business Plus €20.70 €24.90

These changes represent a notable increase, especially for businesses with multiple users on their Google Workspace accounts.

Why Is Google Increasing Prices?

Google has stated that the price adjustment reflects the growing value of its services, particularly with the integration of AI-driven features. Tools like Gemini are expected to enhance productivity and collaboration within Google Workspace apps such as Gmail, Docs, and Sheets. The company aims to balance innovation with sustainable pricing.

Impact on Businesses

For organisations that rely on Google Workspace for daily operations, this price hike may lead to increased IT costs. Flexible plans are often chosen for their month-to-month flexibility, but with the higher pricing, businesses may need to reconsider their subscription choices.

How to Mitigate the Cost Increase

To avoid immediate price hikes, businesses can consider transitioning to an annual or multi-year commitment plan before March 17, 2025. Doing so may help lock in current pricing for a longer duration, reducing the financial impact of the increase.

Final Thoughts

While the price increase for Google Workspace flexible customers is significant, it aligns with the ongoing improvements and AI-powered enhancements that Google is introducing. Businesses should evaluate their needs and decide whether a flexible or annual plan is the best option moving forward.

If you need assistance navigating these changes and optimising your IT budget, feel free to reach out CK Computer Support provider for tailored advice.

1 March

EU NIS2 Directives Explained

CK SolutionsMANAGED IT Support services Dublin, Training

Strengthening Cybersecurity Across the EU

In today’s interconnected world, cyber threats are becoming increasingly sophisticated and pervasive. The European Union has recognised the urgent need for robust cybersecurity measures, resulting in the creation of the NIS2 Directive. This landmark legislation is designed to strengthen the digital infrastructure of member states, ensuring resilience against cyberattacks and promoting consistent standards across the EU. With its far-reaching impact, the NIS2 Directive represents a crucial step towards a secure and sustainable digital future.

What is the NIS2 Directive?

The NIS2 Directive, or Network and Information Systems Directive, builds on its predecessor, NIS1. It addresses gaps in Europe’s cybersecurity framework by focusing on improving the security of critical entities and their digital networks. Unlike NIS1, which mainly targeted essential service providers such as those in the energy and transport sectors, NIS2 expands its scope to cover industries like healthcare, banking, and digital infrastructure. Its key objectives include enhancing cyber resilience, standardising incident reporting, and fostering a coordinated EU-wide response to cyber threats.

Who Does the NIS2 Directive Apply To?

A major change under NIS2 is its broader applicability. The directive now includes medium and large enterprises operating in critical or significant sectors. This encompasses industries such as cloud computing, data centres, public administration, and waste management. Organisations are assessed based on their size, role, and the potential economic or societal impact of disruptions. Smaller organisations with high-risk profiles may also fall under its remit, reflecting the directive’s comprehensive approach to bolstering cybersecurity.

Key Requirements Under NIS2

Organisations subject to the NIS2 Directive must comply with stringent requirements, including:

  • Risk Management and Security Measures: Entities must implement robust protections tailored to their operations, including securing networks, supply chains, and sensitive data.
  • Incident Reporting: Significant cyber incidents must be reported to authorities within 24 to 72 hours.
  • Leadership Accountability: Senior management faces increased responsibilities, with potential liabilities for governance failures that result in breaches.

  • Implications for Organisations

    Non-compliance with the NIS2 Directive can lead to severe penalties, including substantial fines and reputational harm. Organisations must take a proactive approach by aligning their practices with the directive’s mandates. This may involve overhauling outdated systems, improving monitoring capabilities, and fostering cross-departmental collaboration. The directive also emphasises the need for cybersecurity awareness at all levels, urging organisations to adopt proactive, rather than reactive, strategies.

    Steps to Prepare for NIS2 Compliance

    A structured approach is essential for preparing for NIS2 compliance. Key steps include:

    1. Conduct a Risk Assessment: Identify vulnerabilities and gaps in your current cybersecurity framework.
    2. Implement Technical and Organisational Measures: Secure networks with firewalls, encryption, and incident response plans. Regular audits are essential.
    3. Train Employees: Promote a culture of cybersecurity awareness through regular training.
    4. Seek Expert Guidance: Consulting with cybersecurity specialists can help address complex compliance requirements.

    Key Measures Companies Must Implement

    To meet the directive’s requirements, organisations should focus on the following:

    • Risk Management Frameworks:

      • Conduct comprehensive risk assessments to identify and mitigate vulnerabilities.
      • Regularly update cybersecurity strategies to address evolving threats.

    • Incident Detection and Response:

      • Use advanced threat detection tools like intrusion detection systems and SIEM platforms.
      • Develop and maintain an incident response plan with clear protocols.

    • Secure Supply Chain Practices:

      • Evaluate third-party vendors’ cybersecurity measures.
      • Include NIS2-aligned security standards in supplier contracts.

    • Data Protection and Encryption:

      • Use encryption for sensitive data at rest and in transit.
      • Implement strong access controls and multi-factor authentication.

    • Cybersecurity Training:

      • Train employees regularly to recognise threats such as phishing.
      • Foster organisation-wide awareness of cybersecurity best practices.

    • Governance and Accountability:

      • Assign specific cybersecurity responsibilities within the organisation.
      • Make cybersecurity a regular agenda item in leadership discussions.

    • Incident Reporting Mechanisms:

      • Establish efficient reporting channels for notifying authorities.
      • Test mechanisms with simulated breach exercises.

    • Ongoing Monitoring and Auditing:

      • Invest in tools to monitor network activity and detect anomalies.
      • Conduct periodic audits to ensure compliance and identify improvements.

    Building a Resilient Digital Europe

    The NIS2 Directive is a significant milestone in harmonising cybersecurity standards across the EU. By fostering collaboration, enhancing resilience, and holding organisations accountable, it seeks to create a more secure digital environment for all member states. Organisations that embrace its principles will not only achieve compliance but also strengthen their operational resilience against emerging cyber threats. Now is the time to act—engaging with the NIS2 requirements will help ensure your organisation is prepared for the future and contributes to a safer, more resilient digital Europe.

    Contact us today to learn how we can assist you in achieving NIS2 compliance.

26 February

Top 5 Best Remote Backup Services in 2025 for Optimal Cloud Security

CK SolutionsBackups, MANAGED IT Support services Dublin

Need the best remote backup for your data? We’ve reviewed the top five services for 2025, focusing on their features, costs, and security.

Key Takeaways

  • Datto SaaS Protection is recognised for its comprehensive protection of SaaS applications, making it the best overall remote backup service for businesses relying on cloud software.
  • Backblaze provides the best value for unlimited storage with a flat annual fee and user-friendly automated backups, offering a risk-free 15-day trial.
  • Acronis Cyber Protect excels in advanced features like continuous data protection and cybersecurity integration, ideal for organisations needing compliance and robust data management.

Datto SaaS Protection: Best Overall Remote Backup Service

Datto SaaS Protection stands out as the best overall remote backup service in 2025 for its comprehensive protection of SaaS applications, including Microsoft 365 and Google Workspace. It offers automatic and continuous backups, ensuring that critical business data is always secure and recoverable.

Datto’s platform provides robust security features, including end-to-end encryption, ensuring that your data remains private and protected from cyber threats. Its seamless integration with popular SaaS platforms makes it an ideal choice for businesses that rely heavily on cloud software.

With flexible recovery options, Datto SaaS Protection allows for quick and easy restoration of data, minimizing downtime and ensuring business continuity. Its comprehensive nature makes it a valuable choice for businesses seeking reliable and secure backup solutions.

Backblaze: Best Value for Unlimited Storage

Backblaze offers the best value for unlimited storage in 2025. Offering unlimited cloud backups for a flat rate of $100 per year, Backblaze is known for its transparent pricing. You can back up all your data without hidden charges or surprises.

Its user-friendly interface makes Backblaze a favorite among users who prefer a set-it-and-forget-it solution. The service is configured for automated backups, allowing you to focus on your work while Backblaze takes care of your data. Backblaze offers flexible billing options, whether monthly, yearly, or biennially.

The 15-day free trial lets you experience unlimited backups without a credit card. It’s perfect for testing the service before committing. Backblaze also retains deleted files for 30 days by default, adding extra data protection.

Acronis Cyber Protect: Best for Advanced Features

Acronis Cyber Protect is the top choice in 2025 for advanced features in remote backup services. Integrating backup, cybersecurity, and endpoint management, this platform offers a comprehensive approach to data protection. Continuous data protection ensures your most recent files are always safe, minimizing data loss between scheduled backups.

A standout feature is fail-safe patching, which automatically creates backups before applying updates. You can update your system without fearing data loss. Advanced AI provides behavioral detection against malware and ransomware, adding extra security.

Acronis includes a forensic backup option for organizations requiring compliance and internal investigations. This feature enables detailed examination of backup data, ensuring industry compliance. Acronis also allows instant conversion of physical backups into virtual machines for flexibility and convenience, including a full disk image backup option.

SpiderOak One Backup: Best for Security

SpiderOak One Backup is the best online backup service for security in 2025. Employing end-to-end encryption, only you have access to your decryption keys. The zero-knowledge privacy model ensures SpiderOak cannot access the content or types of files stored, adding privacy. Additionally, it is considered one of the best online backup services available today.

Customers can hold their private encryption key, enhancing security and privacy. This is beneficial for users prioritizing data privacy and wanting control over their encryption keys. SpiderOak One Backup supports unlimited devices, ideal for users with multiple devices.

SpiderOak offers password-protected Share Rooms for secure file sharing. This ensures secure file sharing. For robust security measures or secure file sharing, SpiderOak One Backup is the top choice.

Carbonite Safe: Best for Simplicity

Carbonite Safe is the best option in 2025 for simplicity in an online backup service. Its user-friendly interface enhances the overall experience, making it easy to navigate. Minimal setup steps ensure quick start, even for those with limited technical knowledge.

A primary advantage is its unlimited storage for a single computer, ensuring all your data is backed up without limitations. Automatic backups continuously protect your data without manual intervention. This is useful for users wanting a hassle-free solution.

Carbonite Safe includes external drive backup with certain plans. For simplicity and reliability in an online backup service, Carbonite Safe ticks all the right boxes.

Key Factors in Choosing a Remote Backup Service

Carefully consider several key factors when choosing a remote backup service. Storage options are a crucial aspect. Cloud backup services vary from 1GB to unlimited storage, depending on the plan. Choose the best cloud backup service with sufficient storage for your needs, including space for tracking changes and saving previous versions.

Pricing is another crucial factor. Pricing structures can vary significantly, with monthly or yearly fees depending on user needs. Evaluate pricing flexibility to ensure you pay only for what you need and avoid overage fees.

Security measures are paramount. Assess cloud service providers’ security protocols against potential cyber threats. Providers should comply with industry regulations and offer robust security features like encryption and two-factor authentication.

Consider the effectiveness of customer support. Providers should offer multiple communication channels for timely assistance.

Testing Methodology for Remote Backup Services

Evaluating remote backup services involves comprehensive testing. This includes hands-on testing of features, apps, speeds, security, and privacy policies. Key factors include customer feedback and downtime impact.

We installed the client software and backed up a 2GB dataset to test features and mobile apps. This evaluated ease of use, security features, and overall value for money. The testing environment included a 15-inch Apple MacBook Pro with Windows 10 and a Google Pixel XL 2 with Android 8.1 Oreo, ensuring platform compatibility.

Speed is also critical. The average upload speed was 17 Mbps, with 16.8 GB of test files uploaded. Speed is influenced by broadband connection, storage location, and equipment. Testing used a broadband service with 280 Mbps down and 120 Mbps up, ensuring a fair speed assessment.

Differences Between Cloud Backup, Syncing, and Storage

Understanding the differences between cloud backup, syncing, and storage is crucial for choosing the right service. Cloud backup services continuously or periodically copy files to cloud servers, ensuring data protection. Cloud syncing services are typically more expensive per gigabyte compared to cloud backup services.

Cloud storage service offers accessibility from any internet-connected device, providing a flexible and efficient way to store data. Combining cloud backup and storage is recommended for optimal data protection and easy retrieval in case of loss or corruption. Choosing a reliable cloud backup provider can enhance your data security. Additionally, utilizing cloud storage services can further streamline your data management.

Incremental backup saves only changes made since the last backup. This optimizes storage usage and ensures your most recent data is always backed up. Understanding these differences helps make an informed decision, whether for storing files online, syncing data, or backing up your system.

Importance of Encryption in Remote Backups

Encryption enhances data security by maintaining confidentiality and integrity in remote backups. Organizations increasingly encrypt backups to protect sensitive data from cyber threats. The platform uses 256-bit AES encryption, the standard for sensitive information security.

Encryption in online backup services transforms data into a coded format, preventing unauthorized access. Private encryption keys ensure only you can access your files, providing control over data privacy. If you lose your personal encryption key, you cannot restore your data.

Regulations like GDPR often necessitate encryption for sensitive information. End-to-end encryption keeps data secure even if intercepted during transmission. Using private-key encryption for online backup services is highly recommended to maintain data privacy and security.

Benefits of Scheduled Backups

Scheduled backups offer numerous benefits, ensuring that your data is always protected without the need for manual intervention. With Datto SaaS Protection, users can schedule backups daily, weekly, or continuously, providing flexible options for data protection. The robust scheduling menu allows users to choose specific days and times for their backups, making it easy to fit backups into any schedule.

Automated backups can be configured to run during off-peak hours to avoid disrupting regular business operations. This helps maintain data protection while minimizing the impact on productivity. Automated backup systems significantly reduce the likelihood of data loss due to user error or system failures.

Additionally, cloud backup provides a secure off-site copy of data, protecting against risks like data corruption or accidental deletion. The service retains all backed-up files indefinitely unless the user deletes them or stops paying for the service. By scheduling backups, you can ensure that your data is always up-to-date and secure.

Summary

In summary, choosing the right remote backup service is crucial for safeguarding your digital life. Datto SaaS Protection stands out as the best overall service with its comprehensive protection of SaaS applications. Backblaze offers the best value for unlimited storage, while Acronis Cyber Protect excels in advanced features. SpiderOak One Backup is the top choice for security, and Carbonite Safe offers simplicity and ease of use.

Each of these services has its unique strengths, catering to different needs and preferences. By understanding the key factors in choosing a remote backup service, the importance of encryption, and the benefits of scheduled backups, you can make an informed decision that best suits your requirements. Protect your data and ensure peace of mind with the right remote backup service.

Frequently Asked Questions

What is the best overall remote backup service in 2025?

The best overall remote backup service in 2025 provides unlimited device backups, fast upload speeds, and strong data recovery features, making it an ideal choice for comprehensive data protection.

How much does IDrive cost for unlimited computer backups?

IDrive offers unlimited computer backups for as low as $4.98 per year during promotional offers, making it an affordable option for comprehensive backup solutions.

What security measures are essential for remote backup services?

Essential security measures for remote backup services include strong encryption, advanced protection against malware, and adherence to industry compliance standards. Implementing these safeguards is crucial to ensure the safety of your data.

Why are user-friendly management tools important for small businesses?

User-friendly management tools are essential for small businesses as they simplify complex processes, enabling non-technical users to manage tasks effectively. This allows business owners to focus on their core operations without getting bogged down by technical challenges.

What makes a remote backup service ideal for comprehensive cloud integration?

An ideal remote backup service for comprehensive cloud integration provides multi-platform support, application-specific backups, and efficient data migration, ensuring seamless data protection and accessibility across various environments.

20 February

7 Common Business IT Mistakes and How to Avoid Them

CK SolutionsBackups, Email, MANAGED IT Support services Dublin, Office 365, Training

Technology plays a crucial role in running a successful business, but many small and medium-sized enterprises (SMEs) make costly IT mistakes. These errors can lead to security breaches, downtime, and financial losses. Here are seven common IT mistakes businesses make and how to avoid them.

1. Ignoring Cybersecurity Risks

Many SMEs believe they’re too small to be targeted by cybercriminals, but that’s far from the truth. Weak passwords, outdated software, and a lack of security awareness can make your business an easy target.

Solution: Implement strong password policies, enable multi-factor authentication (MFA), and train employees on cybersecurity best practices.

2. Failing to Back Up Data

Losing critical business data due to hardware failure, cyberattacks, or accidental deletion can be disastrous.

Solution: Set up automatic backups using cloud-based and offline storage solutions. Test your backups regularly to ensure they work when needed.

3. Using Outdated Hardware and Software

Older systems are more vulnerable to cyber threats and can slow down productivity. Delaying updates or sticking with obsolete technology can cost your business more in the long run.

Solution: Regularly update software and replace outdated hardware. Consider IT lifecycle management to plan upgrades efficiently.

4. Neglecting IT Support and Maintenance

Many SMEs only seek IT support when something goes wrong, leading to unexpected downtime and expenses.

Solution: Invest in proactive IT maintenance. Managed IT services can help prevent issues before they disrupt your business.

5. Lack of a Disaster Recovery Plan

Disasters, whether cyberattacks, natural disasters, or human errors, can cripple a business without a recovery plan.

Solution: Develop a disaster recovery plan that includes data backups, business continuity strategies, and clear steps for getting operations back on track.

6. Not Securing Remote Work Setups

With remote and hybrid work becoming more common, unsecured home networks and personal devices pose security risks.

Solution: Use Virtual Private Networks (VPNs), enforce security policies for remote access, and provide secure company devices when possible.

7. Overlooking IT Compliance and Regulations

Businesses must comply with data protection regulations like GDPR. Failing to do so can result in legal issues and fines.

Solution: Stay updated on compliance requirements and implement proper data handling practices. Consult an IT professional if unsure about regulations.

Need help?

Avoiding these common IT mistakes can save your business time, money, and stress. Investing in IT security, maintenance, and best practices is essential for long-term success.

If you need help securing and optimising your business IT, CK Computer Support can provide expert assistance. Get in touch today to ensure your business stays protected and productive.

 

16 February

Tips for Keeping Personal and Business Data Safe

CK SolutionsBackups, MANAGED IT Support services Dublin, Office 365, Training

In today’s hyperconnected world, data is one of the most valuable assets you own. It fuels your personal interactions, powers your business operations, and shapes your digital identity. However, this same data is a prime target for cybercriminals. Whether it’s personal details like social security numbers or business-critical information like trade secrets, the consequences of a data breach can be catastrophic. Protecting your data is not just a precaution—it’s a necessity.

Understanding the Types of Data at Risk

To safeguard your data effectively, it’s crucial to understand what’s at stake.

Personal Data: This includes information like your name, address, credit card details, and even browsing habits. Cybercriminals seek this data to commit identity theft or financial fraud. Your online presence, from social media profiles to e-commerce accounts, is a treasure trove of exploitable information.

Business Data: For companies, the stakes are even higher. Confidential customer records, financial statements, intellectual property, and operational strategies are all vulnerable. A breach can result in lost revenue, reputational damage, and legal repercussions.

Strengthening Your Digital Fortress

A strong defense is your best offense when it comes to data security.

Start with robust passwords. Use unique combinations of letters, numbers, and symbols, and avoid reusing passwords across accounts. Implement multi-factor authentication (MFA) for an added layer of security, ensuring that even if a password is compromised, access isn’t granted without verification.

Keep all software and systems up-to-date. Cybercriminals exploit outdated software with known vulnerabilities, so regular updates and patches are essential.

Your Wi-Fi network can also be a weak point. Change default router settings, use strong encryption protocols, and never leave your network open to public access. A secure network is a foundational step in protecting your digital assets.

Best Practices for Safe Online Behavior

Even with technical safeguards, human behavior plays a critical role in data security.

Be vigilant for phishing attempts. These often come as convincing emails or messages designed to trick you into revealing sensitive information. Look for red flags like misspellings, generic greetings, or urgent requests.

Avoid oversharing on social media platforms. While it’s tempting to post about your life or business activities, oversharing can provide cybercriminals with details to craft targeted attacks.

Public Wi-Fi is a convenience but also a risk. When using it, avoid accessing sensitive accounts or conducting financial transactions. If necessary, use a virtual private network (VPN) to encrypt your connection and shield your data.

Implementing Data Backup and Recovery Strategies

Even with strong security measures, no system is completely immune to threats. This is why data backups are non-negotiable.

Regularly back up personal and business data to ensure you can recover quickly from an attack or hardware failure. Cloud storage offers accessibility and redundancy, while physical drives provide an offline alternative.

Test your recovery plans periodically. Knowing that your backup works—and can be restored in a timely manner—provides peace of mind during a crisis.

Leveraging Advanced Security Tools and Services

Advanced tools can give you an edge in protecting your data.

Encryption is a powerful way to keep sensitive information secure, ensuring that even if data is intercepted, it cannot be read without the proper decryption key.

Monitoring tools can help detect suspicious activity early, such as unauthorized access attempts or unusual data transfers. For businesses, professional IT security services can provide tailored solutions and expertise to address specific vulnerabilities.

Building a Culture of Security Awareness

Data security isn’t just about technology—it’s about people.

Educate employees and family members about common cyber risks. Offer training sessions on recognizing scams, creating strong passwords, and following best practices. Encourage everyone to report suspicious activities immediately, creating an environment where vigilance is rewarded.

Security should become a daily habit, not a one-time action. Simple practices like locking devices, using secure passwords, and staying informed about emerging threats can make a significant difference.

Conclusion

Protecting personal and business data requires a proactive, layered approach. From strengthening technical defenses to fostering a culture of security awareness, every step you take reduces your risk. By staying vigilant and embracing best practices, you can outpace evolving cyber threats and safeguard what matters most. In the ever-changing digital landscape, preparation is the key to peace of mind.

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